Terms and conditions

Stay 
We only provide accommodation if you book a minimum of 4 nights (from Monday to Thursday night inclusive) and take part in the Marches yourself. If you want to stay at a host family with multiple persons you only have to fill in one registration form.

Your well needed rest and a pleasant atmosphere during your stay at a host family contributes to your walking performance. Host families are kind enough to open up their homes to accommodate walkers. That is why we kindly ask you to take the house rules of the host family where you will be staying during the Four Days Marches into account. If you choose full-board accommodation, you might find that the food is a little different from what you would normally eat. After all, everyone has their own style of cooking. But you can expect to receive a high-quality, satisfying meal. If you decide to stay in a city-centre location, please be aware that the Vierdaagsefeesten festivities could be a source of noise and/or nuisance. If the host family gives us valid reasons to no longer want to accommodate you, Vierdaagsebed is not obligated to arrange another accommodation for you.

Booking and payment 
Following the prices of Vierdaagsebed in 2019: 
• € 14,50 administration costs per person (€ 20,00 after the first of June) 
• € 35,00 Bed & Breakfast per person per night 
• € 49,00 Full board per person per night 
The total amount including administrative charges have to be paid at once. We will start looking for a host family once we have received the full amount for your stay.

Personal data
When you use this service, we request a number of necessary personal data. This information is used for the purpose of this service and is not provided to third parties. In a subsequent edition of the Four Days Marches the data can be used by us to contact you again by e-mail. The data is destroyed from the database after 18 months. More information about the personal data can be found in our privacy statement.

Details
If there are any details (like a disability) please let us know so we can keep that in account whilst looking for an appropriate host family.

Confirmation 
In the first week of July you will receive a confirmation with the address of your host family. The address of your host family is subject to change (For example if the host family cancels the arrangement, in which case we will relocate you to another host family). Vierdaagsebed is not liable for expenses incurred (for example a purchased taxi shuttle ticket or bus or train ticket) should your host family suddenly cancel the arrangement.

Cancellation 
Cancellations can only be done by email or in writing. With that we apply the following refund policy when cancelled in the period: 
• Until April 30th 2019: No refund of the administration costs 
• 1 May – 31 May 2019: No refund of the administration costs including 1 night 
• 1 June – 30 June 2019: No refund of the administration costs including 2 nights 
• From the first of July 2019: No refund of any costs

Modification
If, after you have registered, you want us to make a modification to your registration Vierdaagsebed is entitled to charge €10,00 modification cost. The requested modification will only be made after we have received the modification cost. So please make sure to double check your registration to avoid extra cost.